The Office Manager assists with general Academy management and administration. This role will require the ability to work in a team environment in coordination with the Academy Director, Director of Finance and Operations, Director of Advancement, Principals and Staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Reporting to the Academy Director the Office Manager responsibilities are:
- Perform administrative support to the Regional Office including answering phones, greeting visitors, ordering supplies, preparing purchase orders and secretarial services as needed
- Calendar management – tracking and reporting employee leave and working with the Director of Finance to identify when allowable leave has been exceeded
- Manage schedule for the Academy including Regional Office meetings, staff meetings and the Academy calendar.
- Track and report on enrollment throughout the school year and the annual re-enrollment process
- Coordinate all benefit plans through the Archdiocese of Boston
- Primary contact for staff HR and benefit questions.
- Assist in development of staff contracts
- Coordinate and track all new hire paperwork
- Primary contact for all Academy facility needs, facilitate with vendors and monitor to completion of the project
- Primary contact for all Academy IT needs, facilitate with vendors and monitor through resolution of issue.
- Support Advancement efforts – alumni records, secretarial services and special event supports
- Maintain school student information system around staff demographics and data.
QUALIFICATIONS:
- 4-6 years previous administrative work experience
- Speak fluent Spanish
- Bachelor’s or Associate’s degree
- Demonstrates strong verbal, interpersonal and written communication skills
- Proven organizational skills and attention to detail
- Strong interpersonal skills – works effectively with others, at all levels and within the Academy
- Excellent computer skills – proficient in Word, Excel and PowerPoint
- Demonstrates a high level of productivity, energy and enthusiasm for the Academy
- Willingness to support the mission of the Catholic Church and Saint John Paul II Catholic Academy
- Demonstrate behavior consistent with the values of the Roman Catholic Church
PHYSICAL PERFORMANCE ELEMENTS:
- Ability to use a computer keyboard for up to 8 hours/day.
- Ability to sit for up to 8 hours/day.
- Ability to lift up to 20 pounds.
The duties and requirements described above are representative of those encountered during performance of the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
A preschool through grade 8 Dorchester neighborhood school 
Listed below are the current open positions at the Academy. If interested or for more details, please send resume, cover letter, and letters of recommendation to Ms.Tina Higgins at thiggins@sjp2ca.org or mail to: